Privacy policy for the application process at ISOE
Thank you for your interest in working at our institute. We take the protection of your personal data during the application process very seriously. Below, we explain how we handle your personal data when you apply for a position with us.
We collect and process your personal data in accordance with the following provisions (information pursuant to Article 13 of the General Data Protection Regulation, GDPR):
Who is responsible?
The responsible party is the Institut für sozial-ökologische Forschung (ISOE) GmbH, Hamburger Allee 45, 60486 Frankfurt am Main
Represented by the managing directors Dr. Flurina Schneider and Frank Schindelmann
Register court: Registration number HRB 29938, Frankfurt am Main Local Court
Contact details: Tel. +49 69 7076919-0, info@isoe.de
You can contact the data protection officer at dsb@isoe.de.
What is the basis for data processing?
In order to assess whether you have the suitability, qualifications, and professional performance for the position you are applying for, we process your application data on the basis of Article 6 (1) b GDPR. The legal requirements for the selection process are derived in particular from the General Equal Treatment Act.
If you provide us with special categories of personal data in your application documents, e.g., information about your health, religious beliefs, or ethnic origin, we will also base our processing on Article 9(2)(b) of the GDPR in addition to our legal obligations as an employer and the associated protection of your fundamental rights.
During the application process, we use all the information you provide to us to carry out the application process. The provision of personal data is necessary for the legality of the selection process to be carried out. You are free to choose which information you send us. However, the absence of relevant personal data in the application documents may result in your application not being considered for the vacant position.
Who has access to your data?
At ISOE, only those persons who need the personal data contained in the application documents to fulfill their contractual and legal obligations and to implement the procedure have access to this data. These are: employees of the Human Resources department, those responsible for receiving the application documents, the research field and division management to which the position is subordinate, and the institute management.
We will use your contact details exclusively to contact you and inform you about the progress of the application process. We will use other information contained in the application documents exclusively to determine your suitability for the position to be filled.
The data you provide will be used exclusively for the purpose of processing your application and is legitimized by Article 88 GDPR and § 26 BDSG.
Your data will not be transferred to a third country or an international organization.
How long will your data be stored?
The data will be deleted after completion of the application process, at the latest after six months. Beyond this, we only store your personal data if this is required by law or in specific cases to assert, exercise, or defend legal claims for the duration of a legal dispute, or if you have expressly consented to your data being stored for longer, e.g., for the recruitment process for a similar position.
If you send us an unsolicited application, we will delete your data after 3 months at the latest if it is foreseeable that no suitable position will be advertised in the near future or if you have agreed to a longer storage period.
If the application process leads to employment, your data will initially continue to be stored and then transferred to your personnel file.
Is automated decision-making, including profiling, used?
No, we do not use automated processing for decision-making.
What are your rights?
You have the right to obtain information about the personal data collected, as well as the right to rectification, erasure, and restriction of processing, the right to object to processing, and the right to data portability.
In detail:
Right to object (Article 21 GDPR)
In accordance with Article 21 GDPR, you have the right to object to the processing of personal data concerning you on grounds relating to your particular situation. In such a case, we may only continue processing your data if there is a compelling reason. A compelling reason may arise in particular from laws that serve to assert, exercise, or defend legal claims or that compel us to continue processing, such as statutory retention periods or other special legal provisions.
Right of withdrawal (Article 7(3) GDPR)
If we process your data on the basis of a declaration of consent, you have the right to withdraw this consent at any time with effect for the future. The lawfulness of the processing carried out on the basis of the consent until withdrawal remains unaffected by the withdrawal.
Furthermore, you have the right to lodge a complaint with the supervisory authority in Hesse, Der Hessische Datenschutzbeauftragte, Gustav-Stresemann-Ring 1, 65189 Wiesbaden, if you believe that your data is not being processed and stored in accordance with the GDPR.
Frankfurt am Main, June 2025